For UK care homes
The care record that writes itself — and the rota that runs itself.
Capture every resident’s care at the point of care, hand over cleanly with signed digital handovers and NEWS2 monitoring, build a compliant rota — and walk into your next CQC inspection with the evidence already in one place.
This morning’s round
5 residentsBuilt for regulated UK care · Independently certified
Your data stays in the UK — hosted in London (AWS eu-west-2), and never leaves it.
Care Management System
Not just your workforce. Your residents, too.
The same platform that runs your rota now runs the care record: point-of-care daily notes, a signed digital handover, NEWS2 & RESTORE2 clinical monitoring, bed management and a CQC-ready manager workspace — one login, one source of truth.
Explore the Care Management SystemYou didn’t open a care home to spend Sundays on the rota.
You opened it because someone needed to be looked after properly. Then came the spreadsheets — one for training expiries, one for DBS renewals, one for visa dates, one for the rota. A WhatsApp group for shift swaps. A folder for inspector evidence. A separate folder for the last inspector’s evidence.
FlexiEle replaces all of it with one system that knows what a care home actually needs — not a generic HR app with a care logo glued on.
01 — Monitor
Catch deterioration early — NEWS2 and RESTORE2 built in.
Turn “she seems off today” into an objective, audited reading the clinician can act on — captured at the bedside and trended over time.
NHS NEWS2 scoring
Capture NEWS2 observations at the bedside; Medium and High thresholds flag automatically against the national scoring bands.
RESTORE2 soft signs
Log early soft signs as structured tags, so a vague “not quite right” becomes a signal the next shift and the manager can see.
Per-resident trend charts
Nutrition, mood, sleep, soft-sign and NEWS2 trends over 7, 14 or 30 days — decline surfaces before it becomes a crisis.
Concerns routed to the manager
Flag a concern with a severity and it routes straight to the registered manager’s clinical-watch queue for review.
Soft-sign clustering
When soft signs start to cluster on a resident, the timeline highlights the pattern — not just the isolated entry.
Point-in-time history
Inspectors ask “what did Mrs Smith’s record look like on 14 March?” Every note, observation and care-plan change is time-stamped.
02 — Schedule
A rota that knows the rules.
Working Time Regulations, the Mencap sleep-in ruling and sponsor-licence duties don’t belong in a manager’s head — they belong in the software that builds the rota. Carers clock in from their phone; managers see real coverage on a tablet.
Multi-week rota patterns
1- to 8-week cycles with anchor-week offsetting for shared coverage. Built for the way care rotas actually run.
Sleep-in shift support
Record sleep-in shifts with the awake period captured separately, ready for night-time pay and hours reporting.
WTR compliance gating
48-hour weekly limit, 11-hour daily rest and 24-hour weekly rest checked before save — with auditable opt-outs where workers have signed them.
Open shifts & swaps
Staff pick up open shifts and request swaps from their phone; managers approve — fewer gaps, fewer phone calls.
Expiry-blocked scheduling
DBS, NMC PIN, Skilled Worker visa and Right to Work expiries auto-block scheduling past a valid date.
Planned vs actual coverage
Scheduled cover against who actually worked, per shift and per unit — see the gaps before they become incidents.
03 — The care-evidence loop
From the bedside to the inspector — one unbroken chain.
Every care record flows from the point of care to a signed handover, into the manager’s oversight queues, and out as a CQC-ready audit trail. Nothing is re-keyed; nothing falls through the gaps.
Capture
Point-of-care notes, photos & NEWS2 — in seconds, at the bedside.
Hand over
An auto-composed handover, countersigned at every shift change.
Oversee
Concerns & clinical watch surface on the manager workspace.
Evidence
A full Reg 17 audit trail, ready the day the inspector calls.
04 — Evidence
CQC evidence on demand.
Every CQC inspection comes back to evidence. Who’s trained, who’s overdue, who’s on a sponsored visa, whose DBS expires next month. FlexiEle keeps all of it in one place — and tells you what’s expiring before the inspector does.
Training renewal tracking
Care Certificate, manual handling, safeguarding, medication competency, infection prevention, fire safety. 60/30/7-day expiry alerts.
Records ready for inspection
Training, supervision and staff compliance records kept in one place — ready to pull together when the inspector calls.
Per-resident timeline
Show inspectors exactly what each resident’s care plan looked like on any specific date.
Skills for Care alignment
Workforce data captured to line up with the Skills for Care (ASC-WDS) data set for reporting.
05 — Onboard
Onboard a new carer to compliance-ready in 24 hours.
Care turnover is unavoidable; the admin burden of replacing staff doesn’t have to be. Take a new starter from offer-acceptance to safe-to-roster in one working day.
Right to Work
Home Office share-code verified and stored.
DBS evidence
Reference, issue date, expiry — one screen.
Care Certificate
All 15 standards, progress tracked per worker.
Mandatory training
Auto-assigned induction with completion deadlines.
One platform
Care and complete HR — on the same system.
Most care software bolts on a thin rota. FlexiEle is different: the care record runs on a full HR & workforce platform, so the carer rostered to a unit is the carer whose caseload appears on the shift screen. One login, one source of truth, no double entry.
Care Management System
Care plans, point-of-care daily notes, signed handovers, NEWS2 & RESTORE2 monitoring, bed management, manager workspace and incidents — the resident record, end to end.
Explore care managementFull HR & Workforce
Rota & scheduling, onboarding & Right to Work, sponsor-licence record-keeping, recruitment, core HR, leave & attendance, performance, learning, expense, asset, help desk, employee exit and survey — plus payroll integration.
See the complete HR platform
Limited — 10 places
Be one of our first 10 UK care home founding partners.
We’re launching FlexiEle for UK care homes with ten founding-partner homes who’ll shape the product roadmap with us. In return:
Free for the first 12 months
No subscription fee for the founding period. After 12 months, founding-partner pricing locks in for life.
White-glove setup
Founder-led implementation, no setup fee. We migrate your data, configure your rota patterns and care records, and train your managers.
Suited to single-site and small-group operators (1–3 homes) initially.
Pricing — transparent, per occupied bed, monthly.
Tailored to the size of your home. No multi-year lock-in.
Get a tailored quoteCommon questions
Does FlexiEle do payroll?
Not in this release. We integrate with your existing UK payroll provider — sleep-in hours, awake-time and confirmed shift data export as a CSV/Excel file ready for upload to most major UK payroll systems.
Do you provide eMAR / medication management?
Not in this release. FlexiEle covers the workforce and the resident care record; it integrates alongside your existing eMAR rather than replacing it.
How long does setup take?
For a single home with our white-glove founding-partner package, you can be live within about two weeks. We migrate staff records, set up your rota patterns and care records, and run two training sessions for managers.
Where is our data stored?
All UK care home data stays in the UK — AWS eu-west-2 (London region). We are NHS Digital ODS-registered and operate under UK & EU GDPR.
Can my care assistants use it on a phone?
Yes. The rota, shift swaps, holiday requests and clock-in/clock-out work on any modern phone browser, and point-of-care notes can be captured at the bedside. Geo-fenced clock-out at the home perimeter is supported.
What size of home is this designed for?
Single-site care homes and small groups (1–3 sites) for the initial launch. Larger groups: contact us — we’ll be opening to bigger operators after our first founding partners are onboarded.
Inspector tomorrow? You’d still be ready.
Book a 20-minute demo with our founder. We’ll show you the care record end to end — point-of-care notes, signed handover and CQC-ready evidence — with sample care-home data.